Pack Round Up Agenda

A. Before the meeting - ______ Assigned to

1. Set up tables and chairs as needed
2. Set up Cub Scout project exhibits
3. Make sure all materials and equipment are on hand.

• Name tags, registration sheets, pens
• Pre-opening game materials
• Youth and adult registration applications
• Ceremony and games equipment

B. Pre-opening - _____ Assigned to

1. The welcoming committee greets families as they arrive
2. Register attendance
3. Provide name tags for boys and adults
4. Start a pre-opening get acquainted game.
5. Direct visitors to the exhibit area and to their seats.

C. First half of main meeting

1. Opening - ______ Assigned to

• Lead the Pledge of Allegiance
• Teach the Cub Scout salute
• Lead Cub Scout action song

2. Welcome and introductions - ______ Assigned to

• Have the Cubmaster or Join Scouting Night chair introduce pack leaders and guests.
• Have an assistant Cubmaster or other adult take boys to another room or outdoors for games and activities during the main part of the meeting.

3. Explain the Cub Scout program - ______ Assigned to

• Include Scouting's aims and the purpose of Cub Scouting.

4. Explain the benefits Cub Scouting has for families
- ______ Assigned to

5. Explain how Cub Scouting is organized.
- ______ Assigned to

6. Review joining requirements listed in Chapter 10 of the Cub Scout Leader Book - ______ Assigned to

7. Explain the advancement program. Refer to chapter 18 "Advancement," in the Cub Scout Leader Book
- ______ Assigned to

• Discuss the advancement program, beginning with Bobcat requirements and ending with graduation into a troop. Explain that this will be reviewed in more detail at the den parents' meeting.
• Explain that Tiger Cubs must earn the Tiger Cub badge prior to earning the Bobcat badge. Details will be reviewed during program group meetings.

8. Explain how parents help the Cub Scouts
- ______ Assigned to

• Review the family guide in the Cub Scout program books. This will be covered in more detail at the den parents' meeting.
• Discuss family responsibilities. See Chapter 5, "Family Involvement," in the Cub Scout Leader Book
• Review the family's financial commitment upon joining the pack. Discuss registration fees, den dues, and money-earning projects of the pack.
• Emphasize the importance of the complete uniform
• Have parents complete the Application to Join a Pack, going over it with them step by step. Emphasize the parent agreement on the application.
• Ask all parents or adult family members to fill out family talent surveys. See the appendix of the Cub Scout Leader Book.
• Discuss Boy's Life magazine, its value, and cost.

9. Program groups - ______ Assigned to

At this point in the meeting, the boys can rejoin the group. Have families participate in a song or a game. Then divide families into three groups - one each for Tiger Cub-age boys. Wolf and Bear Cub-age boys, and Webelos Scout-age boys.

Previously selected den leaders are furnished with program-appropriate materials and literature. During this period, den leaders collect the boy applications and fees from each family and make a list of boys in the den. At this time, the den leader and families should decide on a suitable den meeting day and set a date for the first den adults' meeting. See Chapter 19 "Tiger Cub Program;" Chapter 20, "Wolf and Bear Program;" Chapter 21, "Webelos Scout Program." in the Cub Scout Leader Book.

• Tiger Cub Group - ______ Assigned to

The Tiger Cub den leader meets with boys and their adult partners to explain den organization and the adult partner's role in the Tiger Cub program.

• Cub Scout group - ______ Assigned to

Families sit together by grade level. The Wolf Cub Scout den leader meets with the second grade boys and their families to explain the Wolf badge, den organization and the family's role in the Cub Scout program. The Bear Cub Scout den leader does the same for the families of the third grade boys.

• Webelos Scout group - ______ Assigned to

The Webelos den leadership meets with families to review the Webelos badge and Arrow of Light Award requirements, den organization, and how families fit into the program.

Note: Create a Boy Scout group in case any boys in the sixth grade or above attend. Troop organizers will take over this group, and they will meet with the troop and unit leaders present.

These group meetings are short and do not take the place of the den adults' meetings or parents' meetings, which will be held at another time with the den leaders.

D. Second half of main meeting

The groups are brought back together to discus the following topics:

1. Leadership - ______ Assigned to

• Announce the date and place of each den meeting if they have been determined.
• Discuss adult registration fees and uniforms.
• Have the pack trainer talk briefly about helping new den leaders get started - monthly pack leaders' meetings, Fast Start Training, Basic Leader Training (New Leader Essentials), roundtables, and pow wow or University of Scouting.
• Invite the pack committee chair to talk briefly about the pack's plans for the future, mentioning some of the more exciting activities.
• Discuss other pack leadership vacancies, Pack leadership should determine who are the best candidates to serve in these positions; submit names or potential candidates to the pack committee and chartered organization for approval.

2. Registration - ______ Assigned to

• Review the purpose of registration and answer any questions.
• Collect all applications and fees. Den leaders may have already collected the boys' applications and fees during the group programs.

3. Closing - ______ Assigned to

• Announce the following training and meetings: Fast Start Training, Basic Leader Training (New Leader Essentials), Next pack leaders' meeting, Next pack meeting, District roundtables
• Thank everyone for coming
• Close with an inspirational thought, emphasizing the importance of family involvement.

E. After the meeting

• Enjoy fellowship and refreshments
• Verify money and registration applications
• Calculate and prorate fees if necessary
• Keep the pack copy of the boys applications; turn in other copies and fees to the local council as soon as possible
• Forward adult applications and fees to the local council service center as soon as they have been approved by the chartered organization, keeping the pack copy.
• Check to make sure the room is clean and returned to its original order.

Refer to Chapter 10 "Den and Pack Management." in the Cub Scout Leader Book for detailed information on the Join Cub Scouting effort. Check with your local council for additional information and available resources on recruiting new boys and leaders.